Job Description

Administrative and Accounting Team Lead

Direct Hire

Buffalo, NY (Larkinville Area)

$65K - $75K (depending on experience)

Robert Half Permanent Placement is seeking a highly skilled and detail-oriented Administrative and Accounting Team Lead to join one of Buffalo’s best employers located in the Larkinville area. This is a senior level position, and our great partner is looking for someone with high initiative who is comfortable with technology and project management. If you love to own your slice of the job, this could be an amazing position!

Responsibilities include but not limited to:

• Accounts Payable & Receivable: Manage vendor payables, cash disbursements, check payments, client/company receipts, and related journal entries, including American Express reconciliation and check printing for premium and operating accounts
• Licensing Coordination: Maintain employee license records; ensure compliance with individual and corporate licensing requirements including continuing education and non-resident license renewals
• Vendor & Office Management: Oversee office vendor setup, contract maintenance, invoice review, and approval; manage vendor documentation including W-9s and certificates of insurance
• Expense Management: Review and approve employee expense reports; track charitable contributions, payments, and related tax documentation
• Budget & Audit Support: Assist with annual budgeting, monthly account status reporting, and preparation of financial documentation for audits
• Administrative Support: Provide backup for front desk associates, cross-train across departments, and assist with general administrative and accounting functions as needed
• Postal & Supply Oversight: Manage office supplies and postal equipment across multiple locations, including leases, supplies, postage, and maintenance
• Microsoft Office Proficiency: Utilize Microsoft Word for document processing and Excel for data management, tracking, and reporting tasks
• Project & Schedule Coordination: Support project management tasks, especially during acquisitions; maintain annual payment schedules for select vendors
• Quality & Compliance: Adhere to organizational standards and procedures, including the E&O Plus Quality Management Program.

Skills and Requirements:

• Associate’s degree in Accounting or Finance required; Bachelor’s degree in Business preferred
• Minimum of 2 years of accounting experience required, with prior financial experience in the insurance industry preferred
• Proficient in Microsoft Office applications with the ability to learn and navigate various computer systems and programs
• Strong written and verbal communication skills; able to explain, receive, interpret, and respond to complex information
• Demonstrated ability to interpret both concrete and abstract data and carry out complex tasks with accuracy
• Highly detail-oriented with a commitment to accuracy and precision in work
• Excellent time management, decision-making, and organizational skills with the ability to manage multiple priorities independently
• Strong interpersonal skills with the ability to foster a positive, professional, and collaborative work environment
• Capable of processing written materials visually and effectively receiving detailed information through oral communication

Benefits / Perks include:

• Health, Dental – eligible 1st of month after date of hire
• 401(k) – eligible after 3 months of employment
• Generous time off package!
• 56 hours NYS paid sick time
• Parking
• Potential for some hybrid work once established
• Much more!

Apply today!

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