Job Description

Our client, a well-renowned research institution, is seeking a motivated and detail-oriented contract-to-hire Administrative Assistant to support a busy and dynamic department. This position provides administrative and operational assistance to help ensure smooth day-to-day functioning within an engineering and research environment.

This role is fully onsite in Cambridge, MA, and requires a detail-oriented, organized, and proactive professional who can manage multiple tasks in a fast-paced setting.

Compensation: $30-33/hr **

**Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Key Responsibilities:

• Coordinate procurement activities: identify suppliers, obtain quotes, generate requisitions, and track orders
• Manage travel arrangements and assist with travel authorizations and reimbursements
• Support complex timekeeping processes for the department
• Provide general administrative and office support to staff and management
• Maintain department property tracking and assist with documentation and reporting
• Create, edit, and post content to the internal website
• Support management with outreach, proposals, and special projects
• Perform additional administrative duties as assigned

Qualifications:

• Minimum of 2 years post-secondary education required; Bachelor’s degree preferred
• Strong organizational and multitasking skills
• Proficiency with MS Word, Excel, and general web-based tools
• Ability to learn and use purchasing, timekeeping, and travel systems
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience in an engineering, scientific, or research environment is helpful but not required

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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