Job Description

Job Description

Company: Melia Homes,

Type: Full-time| In-office

Title: Assistant Project Manager

Reports To: VP of Community Development

Meetings: Project Management, Operation, Staff Meetings

Reports Reviewed and/or Produced: Project Snapshot Reports, Processing Milestone Schedules, Condition of Approval Tracker, Permit Tracker, Utility Tracker, Weekly Operation Report, Construction Schedule(s), Sequence Sheets, Weekly Sales Report, DRE Reports, Weekly Purchasing Report, Budget Adjustment Worksheets, Invoice Tracker.

Position Summary: Work alongside and assist Project Manager(s) to plan and execute project needs on a daily basis. Responsibilities include monitoring project progress, following up with necessary parties upon completion of tasks, scheduling meetings, and maintaining project documents and reports. Responsibilities also include assisting with all aspects of obtaining plan approvals and building permits for new residential communities. Perform any tasks assigned by the Project Manager in an efficient, effective and timely manner.

Responsibilities:

· Contribute to the planning and development of projects.

· Support the coordination and management of projects.

· Manage jurisdictional permit processing and manager Permits tracking reports.

· Provide support to field team for all FRIs, updated Construction Drawings, and manage Plans tracking reports.

· Research and analyze information as required.

· Perform administrative tasks such as creating project files, preparing consultant agreements, processing invoices, check requests, scheduling meetings, overnight packages, updating Department reports, etc.

· Track and report project progress.

· Assist with preparing submittal packages including the completion of applications and complying submittal requirements.

· DRE processing- including assisting with DRE public reports submittals.

· Act as HOA Board Member and attend evening HOA meetings as required.

· Process SCIP and/or other annexation processing such as: CFD, LLD, etc.

· Request all bonds and manage Bonds tracking reports.

· Maintain effective working relationships with municipalities, utility providers, consultants, DRE legal counsel and trade partner.

· Responsible for project close out processes relative to HOA turn over and jurisdictional bond exoneration.

· Complete any tasks assigned by the Project Manager in an efficient, effective and timely manner.

Qualifications:

· High school diploma/GED required.

· Degree in business management or a related field preferred.

· Previous experience in project management or a broad understanding of the operational aspects of homebuilding or a similar role.

· Proficient in Microsoft Office and project management software, specifically: Outlook, Word, Excel, Project, Power Point, Bluebeam.

· Highly organized and able to multitask.

· Strong attention to detail and problem-solving skills.

· Excellent communication skills, both verbal and written.

· Able to handle confidential materials and situations.

· Able to work independently and as part of a team.

Benefits:

· Medical, Dental, Vision

· FSA

· 401k

· Paid Holiday's, vacation/PTO, Flex Friday Schedule

· Identity Theft coverage

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