Job Description

Macdonald & Company is proudly partnered with an established real estate firm to appoint an Assistant Property Manager in their Charlotte office. The candidate will be support the Senior Property Manager for oversight of 40+ commercial and residential assets.

Our client is a real estate development and asset management firm specializing in commercial and multifamily properties, has been in business for over forty years with a strong track record of acquiring and developing high-quality real estate projects with a focus on the Charlotte MSA.

Responsibilities:

• Portfolio Support and Growth: Support the Senior Property Manager in day-to-day management of a diverse portfolio of 40+ assets, while progressively taking on independent oversight of specific properties.
• Tenant Relations: Serve as a point of contact for tenants to address routine questions, concerns, and maintenance requests; escalate complex issues as appropriate.
• Lease Administration: Prepare lease documents, track expirations, maintain accurate lease files, and coordinate tenant move-ins and move-outs.
• Financial Support: Manage rent collection, invoice processing, expense tracking, and preparation of monthly financial and occupancy reports. Assist with annual budgeting and conduct Common Area Maintenance (CAM) reconciliations.
• Maintenance Coordination: Schedule and follow up on work orders, liaise with vendors and contractors, and ensure timely resolution of property maintenance needs.
• Property Inspections: Conduct regular site visits, document conditions, and provide recommendations for improvements.
• Compliance & Risk Management: Ensure tenant and vendor compliance with building policies, safety procedures, and local regulations.
• Vendor Coordination: Support the selection and oversight of service providers to ensure quality and cost-effective delivery.
• Administrative Tasks: Maintain property files, prepare correspondence, assist with budgets, and support reporting to ownership.
• Special Projects: Provide support on capital improvement projects, tenant build-outs, and other assignments as directed by the Senior Property Manager.

Qualifications:

• Bachelor’s degree in Business, Real Estate, or related field preferred.
• 2-5 years of property management, real estate, or related CRE operational experience.
• CPM, CAM, or CMCA certification preferred.
• Strong organizational and communication skills; ability to manage multiple tasks in a fast-paced environment.
• Proficiency with property management software (e.g., Yardi, MRI, or similar) and Microsoft Office Suite.
• Customer service orientation with the ability to build positive tenant relationships.
• Detail-oriented with a proactive mindset and eagerness to grow into greater responsibility.

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