Job Description

Smith Commercial Management, Inc. is a boutique Commercial Property Management Company located in Morgan Hill, CA. We are looking for an experienced Commercial Property Manager to join our Team!

Our ideal candidate has excellent communication skills, and a positive attitude, is a problem-solver with outstanding attention to detail, and has the ability to collaborate with team members. This person will be responsible for managing a portfolio of Commercial properties (office, retail, and/or industrial) in the Greater Bay Area. The ability to multi-task, manage complex schedules, take initiative, and meet deadlines in a fast-paced environment is essential for the position. As a Property Manager, you will be involved in all aspects of managing your assigned portfolio, from daily operations and financial activities to maintaining important relationships with our tenants, property owners, and vendors.

Compensation Package:

• $ 85K-93K + year-end gift
• Office hours 8:30am – 5pm
• Works in a large cubicle workstation
• On-site position (office is located in Morgan Hill)
• Full benefit package (including 401K and matching)
• Regularly scheduled Employee Appreciation events

Workplace:

Where is the office ? Our office is located within the Cochrane Business Ranch complex in Morgan Hill. The office is open Monday – Friday from 8:30 am -5 pm. This is an in-person position as we do not offer remote or hybrid schedules.

What is the office environment ? While each person has a set list of duties and responsibilities, we often collaborate and foster a Team atmosphere. Our office is aesthetically pleasing with living plants and artwork, and our kitchen is always fully stocked with snacks and beverages to cultivate a supportive and productive work environment!

Responsibilities:

• Lease administration to include collections and compliance. Familiar with lease agreements, extensions, amendments, and other related documents
• Negotiate and document transactions with existing tenants
• Perform routine property site inspections
• Bid, negotiate, and manage all vendor contracts
• Accurately abstract all leases into Yardi Voyager
• Interface with property owners on an ongoing basis to maintain positive relationships
• Prepare operating and capital budgets, annual expense reconciliations, and tenant billbacks on time. Have a strong knowledge and understanding of CPI adjustments, escalations, recoveries, etc.
• Oversee and manage all tenant improvements, market-ready work, and property construction projects
• Approval of property expenses and payment vouchers
• Ensure tenant compliance with all insurance requirements
• Arrange for alterations, maintenance, repairs, and upgrades in accordance with the budget or management plan
• Communicate with Service Coordinator on tenant service requests
• Manage tenant move-in/move-out process
• Post tenant payments in Yardi-Elevate, A/R review, prepare past due notices and statements to tenants
• Review month-end financial reports and send to clients
• Prepare and send out tenant notices, memorandums and other communication
• Research and analyze services i.e.: garbage, utilities, and other work for proper service levels
• Other duties as may be assigned

Required Skills, Knowledge, and Experience:

• A high school diploma or a general education degree (GED) is required. Associates' or Bachelor's degree strongly preferred
• A California Real Estate Salesperson or Broker license is required
• A valid driver’s license, own a reliable vehicle, and maintain automobile insurance
• 3+ years of commercial real estate property management with increasing responsibilities. Please note that candidates with only residential property management experience will not be considered at this time
• Proficiency in the use of Microsoft Office Suite, Yardi Systems required
• Familiarity with Zoom, Slack, and Asana preferred
• Exceptional customer service skills
• Excellent oral, written, and interpersonal communication skills
• Ability to analyze, discern, prioritize, and problem solve
• Strong time-management and multitasking abilities
• Maintain the confidentiality of company information
• Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers
• Driving in varying weather conditions to properties is regularly required

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