Job Description

Position Summary:

The Engineering Document Controller will be responsible for maintaining a controlled system of incoming and outgoing correspondence and documentation. They must be able to understand workflow processes and develop tracking and control systems to support these processes. This includes status tracking and expediting of documentation, including deviations that are controlled and traceable.

Essential Duties and Responsibilities:

• Overall responsibility for developing, managing, and maintaining the document control systems for all projects/programs
• Ability to create a document numerical system, filing of documentation, and gatekeeping of review/control packages
• Gather, electronically log, and distribute various engineering documents. Maintain established files of drawings and correspondence. Log and route interdisciplinary checks and supplier data
• Create and maintain distribution matrices. Receive, log, and distribute all vendor documents according to the distribution matrix
• Upload and download the documentation from client systems
• Oversee the central master file and field office files for all incoming and outgoing documents
• Interface with project personnel and clients and work effectively in a multi-disciplinary team environment
• Ensure project document control standards and issued documentation meet the contract requirements
• Knowledge of and demonstrated ability in corporate core competencies, including customer service, communication, teamwork, problem-solving, initiative/self-management, accountability, and flexibility/adaptability
• Communication with multiple disciplines
• Evaluate existing document management systems and procedures to streamline the effectiveness
• Assist in creating new policies and procedures that deal with document storage, sharing, sending, and destruction

Education/Certification:

• Minimum of 3 years of experience in Document Control
• Advanced level MS Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)
• Strong communication skills and understanding of technical terminology

Physical Demands:

The physical demands described here represent those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Prolonged periods of sitting at a desk and working on a computer.

Work Environment:

The characteristics of the work environment outlined here reflect the conditions an employee experiences when carrying out the essential functions of this role. Reasonable accommodations may be provided to assist individuals with disabilities in fulfilling these essential functions.

This job is located in an office environment that is heated and air-conditioned.

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