Job Description

Abacus Corporation is a family-owned leader in workforce and talent solutions with over 80 years of experience. We specialize in connecting skilled professionals with direct hire opportunities across industries like industrial, security, healthcare, finance and professional services.

Known for our supportive culture and long-standing client partnerships, Abacus offers more than just a job—we provide a path to lasting career growth with trusted employers nationwide.

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide day-to-day support to our client's executive team. This individual will play a key role in ensuring smooth business operations through effective scheduling, communication, and organizational support. The ideal candidate will be a self-starter who is comfortable asking questions, managing multiple priorities, and maintaining a high level of professionalism.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Organize and book travel arrangements, including flights, accommodations, and itineraries.
• Monitor, prioritize, and draft email communications on behalf of executives.
• Track, organize, and follow up on customer leads and inquiries.
• Maintain accurate records, files, and contact databases.
• Serve as the primary point of contact for internal and external communications.
• Anticipate needs, take initiative, and provide proactive support to executives.
• Ensure deadlines are met and deliverables are completed with attention to detail.

Qualifications:

• 5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Self-motivated with a proactive approach to problem-solving.
• Strong interpersonal skills and the ability to ask clarifying questions when needed.
• Proficient in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Experience with CRM systems a plus.

What We Offer:

• Competitive salary based on experience.
• Opportunities for growth and professional development.
• Supportive and collaborative team environment
• Health, Vision, Dental Benefits, 401k

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