Job Description

Executive Assistant to the President/CEO of an amazing non-profit organization

$70,000-$80,000 + paid overtime + great benefits/perks

Westside LA, hybrid

Our client is seeking and Executive Assistant to join the team and serve as a key support person to the President/CEO, providing a broad range of administrative, logistical, and organizational support. This includes managing high-level calendars, scheduling meetings, coordinating travel arrangements, registering for events, handling correspondence, and ensuring smooth day-to-day operations.

Key Responsibilities:

• Offer comprehensive administrative assistance to the CEO, including managing complex schedules, organizing meetings with internal and external stakeholders, coordinating with local government and business leaders, and maintaining organized records and files.
• Organize and participate in board meetings, committee sessions, and roundtable discussions—take accurate meeting minutes
• Handle full event registration logistics for the CEO, including booking flights, accommodations, processing payments, updating calendars, and maintaining appropriate records.
• Provide front-line reception by welcoming guests, answering calls, and directing inquiries in a professional and courteous manner.
• Support organizational events, assisting with event setup, and guest interaction
• Maintain confidentiality and exhibit professionalism in all interactions and communications.
• Draft and format official correspondence, reports, presentations, PDFs, and other professional documents as needed.
• Maintain and update digital databases, produce reports, and assist with data entry and analysis.
• Conduct errands such as deliveries and pickups when required.
• Organize and maintain electronic files, spreadsheets, and physical documentation such as printed binders.

Qualifications and Requirements:

• Strong professional presence with a can-do attitude and excellent interpersonal skills.
• 3–5 years of administrative experience, ideally supporting multiple leaders or executives.
• Proven ability to coordinate events and manage multiple tasks simultaneously.
• Strong organizational and time management skills with keen attention to detail.
• Proficient in Microsoft Office Suite, Mac OS, and database management.
• Excellent verbal and written communication skills.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring

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