Job Description

We have an immediate need for an Administrative Assistant / Master Specification Assistant Coordinator based in   Albany, NY 

Come join our team! We are looking to build services and capabilities through the growth of our key asset- our staff. Ranked among the nation's top A/E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an “Integrated Construction, Design and Technology Solutions” firm and we have delivered on that label time and again.

Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Metro Park, NJ.

The client for this project is the NYS Office of General Services (OGS). 

Administrative Assistant / Master Specification Assistant Coordinator - Under the direction of the Master Specification Manager in the Division of Design and Construction at the NYS Office of General Services, the Administrative Assistant/Master Specification Assistant Coordinator will:

• Tracking and processing of product submittals,RFI's, Information Bulletins and change orders
• Tracking of action items, conformance to construction management plans
• Processing and distriution of meeting minutes
• Tracking project milestones and closeout
• Processing and distribution of security background checks and gate pass information

• Review specifications and bidding contracts
• Preparation of documentation for contract awards and providing general assistance and support to within the Division of Contract Management

• Perform related work as required.

Preferred Qualifications:

While not required, the ideal candidate will possess the following qualifications:

• 1+ years working in the design and/or construction space (e.g. Design Engineer, Construction Contract Administration, General Contracting, Engineer in Charge, Landscape Architect, etc.), with exposure to the use of Master Specifications
• Previous experience working on Master Specification updates

• Minimum (7) years of experience as an Administrative Assistant or an Office Manager
• Proficiency in office programs and procedure
• Ability to draft letters, prepare specialized meeting agendas
• Organization of meetings including scheduling, distribution of agenda and of minutes of the meetings.
• Ability to create spreadsheets, organization charts, meeting agendas
• Advanced experience with Windows, Outlook, Excel, Word and electronic documentation and filing necessary
• Potential travel occassionally for meetings/training given to satellite offices or Contractors within NYS

Our Culture:

We believe in the power of collaboration. We work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential.

• We offer a comprehensive benefits package and a positive work environment
• Compensation: $20/hr min - $30/hr max
• The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position. 

Exact compensation will be determined on the individual candidates’ qualifications and location

• The selected candidate must be authorized to work in the United States; Visa sponsorship is not available for this role.

LiRo-Hill is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability.

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Compensation details: 20-30 Hourly Wage

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