Job Description

Job Title: Office Administrator / Bookkeeper

Location: Needham, MA

Pay: $30–$35/hour

Overview:

We’re seeking a skilled and reliable Office Administrator/Bookkeeper to manage both administrative and accounting functions in a busy medical office. This hands-on role requires someone experienced in medical office operations, bookkeeping, and HR support, with the ability to work independently and handle a wide range of responsibilities without delegation.

Key Responsibilities:

• Manage office systems, schedules, and patient interactions
• Support clinicians and leadership with admin tasks and tech issues (Mac environment)
• Handle billing, A/R, payables, and general ledger using QuickBooks
• Assist with HR tasks: staff credentialing, onboarding, benefits, and compliance
• Monitor collections, process payments, and maintain accurate records

Requirements:

• 3+ years of experience in a medical office
• Proficiency in QuickBooks (PC version) and Mac systems
• Strong multitasking, communication, and organizational skills
• Experience in billing and HR processes (e.g., credentialing, insurance)

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