Job Description

Administrative Assistant (Part-Time | Hybrid - River North)

📍 Chicago, IL (River North)

💼 Part-Time | Contract

💲 $26–$28/hour

📅 Start: ASAP

We are seeking a detail-oriented and reliable Administrative Assistant to support a long-standing professional organization based in Chicago. This part-time role (on-site) will assist with a wide range of administrative tasks critical to supporting internal leadership teams and managed specialty societies.

What You’ll Do:

✔️ Professionally answer phones, manage voicemails and monitor various email inboxes

✔️ Prepare agendas, meeting materials, and financial reports for boards, committees, and councils

✔️ Accurately take and distribute meeting minutes

✔️ Track follow-ups and ensure deadlines are met

✔️ Assist with basic bookkeeping tasks such as typing and processing invoices

✔️ Help coordinate and run virtual meetings (e.g., Zoom), and create surveys via tools like SurveyMonkey

✔️ Maintain digital and physical filing systems

Who You Are:

✨ Organized and proactive communicator

✨ Comfortable interacting with board members, leadership, and staff

✨ Able to juggle multiple inboxes and prioritize communications

✨ Professional presence when answering calls or greeting visitors

✨ Tech-savvy with Microsoft Office and other digital tools

Qualifications:

✅ Bachelor's degree OR equivalent administrative experience

✅ Strong writing and communication skills

✅ Experience coordinating and preparing materials for meetings

✅ Familiarity with running Zoom meetings is a plus

✅ Must be able to work onsite in River North several days per week

✅ Some tasks may be done remotely

Schedule:

🕘 Part-time (approx. 20 hours/week), Flexible schedule – ideally 3 full days or 4 shorter shifts per week

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