Job Description

Position Summary

The Payroll Manager for Megawatt Construction is responsible for overseeing all aspects of the bi-weekly payroll processing for a national construction organization with multi-state operations,with both field and salaried personnel. This role ensures compliance with federal, state, and local payroll regulations, and internal controls. The Payroll Manager serves as the company’s subject matter expert for all payroll matters and partners closely with Accounting, HR, and Project Management teams to ensure accurate and timely wage payments.

This is a fully onsite position at our office headquarters in Saratoga.

Key Responsibilities

Payroll Administration

• Manage end-to-end payroll processing for all employees across multiple entities, states, and job sites.
• Ensure accurate and timely
• Verify timekeeping data and resolve discrepancies between field reports and project systems.
• Maintain compliance with wage garnishments, benefits deductions, Vac/Sick accruals, and federal and state tax withholdings.
• Serve as the primary point of contact for all payroll questions.
• Other duties as assigned.

Compliance & Reporting

• Ensure payroll operations comply with federal, state, and local labor and tax laws.
• Manage multi-state and local tax filings and reconcile payroll tax accounts.
• Collaborate with auditors during internal and external payroll or labor compliance audits.
• Maintain accurate employee records and confidentiality in accordance with company policy.
• Monthly Workers Reporting and management of WC comp codes.
• Monthly vacation accrual reporting.
• Oversee registration process of new payroll tax ids.

Systems & Process Management

• Manage and optimize payroll systems (e.g., UKG Ready, QuickBooks, Viewpoint, CMiC, Sage, or similar construction ERP systems).
• Develop and maintain process documentation, standard operating procedures, and internal controls.
• Implement continuous improvements to payroll processes to enhance accuracy and efficiency.

Leadership & Collaboration

• Supervise payroll specialists or coordinators; provide training, development, and performance feedback.
• Collaborate with HR on new hires, terminations, and benefit changes impacting payroll.
• Support Finance with monthly accruals, job costing, and labor burden analysis.
• Serve as a payroll advisor to project management teams and field operations.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 7–10 years of progressive payroll experience, including 3+ years in a leadership role.
• Experience with construction or manufacturing industry payroll,
• Strong knowledge of multi-state payroll regulations and construction job cost accounting.
• Experience with UKG Ready PR platform required.
• Experience managing payroll across multiple states and entities required.

Skills & Competencies

• Deep understanding of payroll compliance, taxation, and labor law.
• Advanced Excel and data analysis skills.
• Excellent communication and cross-departmental collaboration abilities.
• High attention to detail, accuracy, and confidentiality.
• Exceptional organizational skills required.
• Certified Payroll Professional (CPP) credential preferred.

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