Job Description

Project Coordinator – Major Global Sporting Event (Miami Downtown)

Are you ready to play a key role in one of the most exciting global sporting events of the decade?

Our client is delivering a Tour Operator Program for the 2026 World Cup across the USA, Mexico, and Canada – and they are looking for a Project Coordinator based in Miami Downtown to help make it happen.

This is a 1-year fixed-term contract with the possibility of extension, ideal for someone who wants to be part of a career-defining project and gain international exposure.

Why This Role is Exciting

• Work at the heart of a high-profile international event impacting multiple countries and stakeholders.
• Gain exposure to complex, multi-country project coordination in a fast-paced, dynamic environment.
• Collaborate with cross-functional teams (travel services, IT, finance, marketing) and external partners.
• Apply PMO best practices while bringing operational creativity and problem-solving skills to life.

Key Responsibilities

• Coordinate full project lifecycle, maintaining project charters, logs, and governance documentation.
• Track milestones, manage interdependencies, and prepare concise status reports for leadership.
• Ensure alignment between travel services, accommodation, and ground transport workstreams.
• Build Excel-based tracking tools and dashboards consolidating data from multiple sources.
• Support readiness planning for event-time operations and service delivery.
• Identify process gaps and help implement automation, efficiency, and compliance measures.

What We’re Looking For

• Experience in project coordination or PMO support (tourism, travel services, or events a strong plus).
• Familiarity with tour operator, group travel, or ticket-inclusive packages .
• Skilled with Office 365, SharePoint, Power Automate , and advanced Excel (VBA, macros, Power Query).
• Excellent communication, organizational skills, and the ability to manage multiple priorities.
• A problem-solver who thrives under pressure and enjoys collaborating with global teams.

Additional Details

• Location: Miami Downtown (Hybrid work model)
• Contract: 1-year fixed-term contract, with potential for extension
• Timing: Full-time, standard office hours with flexibility to work evenings/weekends leading up to and during event periods.
• Travel: Occasional travel to event sites, hotels, and pre-event inspections.

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