Property Administrator Job at Williamsburg Enterprises Ltd., Houston, TX

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  • Williamsburg Enterprises Ltd.
  • Houston, TX

Job Description

Key Responsibilities:

  1. Tenant & Lease Administration
  • Assist with preparation, review, and maintenance of tenant leases, amendments, and renewals.
  • Track critical lease dates (commencements, expirations, options, rent increases) and ensure timely communication.
  • Serve as a primary contact for tenant inquiries, service requests, and communication.
  • Coordinate tenant move-ins, move-outs, and build-out activities.
  1. Financial & Reporting
  • Support the preparation of annual budgets, operating expense reconciliations, and monthly financial reports.
  • Process tenant billings, rent payments, and other receivables in a timely manner.
  • Review vendor invoices, code expenses, and prepare for property accounting.
  • Prepare A/R status worksheets, intiate late payment calls, reconcile A/R, and follow-up on collections as required.
  • Assist with variance reports and financial tracking as directed by the Property Manager.
  • Invoice tenant rebills (meter readings, billable items, etc)
  1. Operations & Vendor Management
  • Coordinate with vendors and contractors for maintenance, repairs, and capital improvement projects.
  • Track certificates of insurance and ensure compliance with company and property requirements.
  • Assist with RFPs, service contracts, and vendor performance reviews.
  • Maintain property files, records, parking records, and systems for accuracy and compliance.

  1. Customer Service & Property Support
  • Support marketing and promotional events at the shopping centers.
  • Conduct regular property inspections and follow up on maintenance or operational issues.
  • Provide full administrative support of PM Department.
  • Provide excellent customer service to tenants, visitors, and vendors.
  • Assist in ensuring the shopping center is maintained to the highest standards of cleanliness, safety, and presentation.

Qualifications

  • Bachelor’s degree in Business, Real Estate, or related field preferred (or equivalent experience).
  • 2+ years of experience in property management, commercial real estate, or administrative support, preferably in retail properties.
  • Strong organizational skills with attention to detail and ability to multitask.
  • Proficiency in Microsoft Office (Excel, Word, Outlook); Yardi, MRI, or similar property management software a plus.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team in a fast-paced environment.

Core Competencies

  • Customer service orientation
  • Problem-solving and critical thinking
  • Strong written and verbal communication
  • Time management and prioritization
  • Professionalism and discretion

Job Tags

For contractors, Work at office,

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