Job Description

Description

Who we're looking for:

We're looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for a Recertification Specialist (Affordable Housing), to join The Douglaston Companies in Queens, NY. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply!

Essential duties and responsibilities:

Recertification Process Management

• Facilitate the annual and interim recertification processes for assigned portfolio, coordinating with tenants and site staff to collect all required documentation.
• Review income, household composition, and eligibility documentation to ensure compliance with all applicable affordable housing program regulations.
• Update tenant certifications in Yardi and other compliance tracking systems with accuracy and timeliness.
• Resolve documentation issues collaboratively with tenants and property teams to maintain file integrity.

Audit Readiness & File Management

• Maintain comprehensive, organized, and audit-ready tenant files in accordance with HPD, HDC, HCR/HFA, NYCHA, HUD, and other agency guidelines.
• Prepare for and support periodic audits and inspections by regulatory agencies or internal auditors.
• Promptly respond to audit findings and file correction requests, implementing corrective action plans as needed.

Compliance Monitoring & Reporting

• Monitor recertification deadlines and compliance milestones using Yardi and internal management systems.
• Generate and submit required reports to regulatory agencies and internal leadership on occupancy, recertification status, compliance metrics, and audit outcomes.

Cross-Department Collaboration

• Maintain open and clear communication channels with Property Management, Leasing, Social Services, and Compliance teams to track recertification progress and address bottlenecks.
• Work closely with Leasing to support lease-up compliance, including eligibility screening and subsidy paperwork.
• Assist with non-compliance cases, reasonable accommodation requests, and appeals related to tenant certifications.

Regulatory Compliance & Continuous Improvement

• Stay current on changes in federal, state, and local housing regulations, program guidelines, and best practices.
• Develop and implement process improvements to streamline compliance workflows and increase efficiency.
• Build and maintain strong working relationships with regulatory agencies, onsite teams, and residents to facilitate smooth compliance operations.
• Act as a resource for compliance questions and troubleshooting.

Additional Responsibilities

• Occasional travel throughout New York City to multiple properties for tenant interviews, file audits, and in-person support of leasing and compliance operations.
• Perform other related duties and ad hoc tasks as assigned to support leasing, compliance, and property-level initiatives.

Qualifications, Skills, and Abilities:

• 2+ years of experience in affordable housing compliance, with a strong emphasis on managing LIHTC, Rent Stabilization, Section 8, and HOME program units.
• Demonstrated expertise with the NYC affordable housing regulatory environment and compliance requirements.
• LIHTC Certification preferred
• NYS Notary Public license preferred
• Proficiency with Yardi or comparable property management systems, and Microsoft Office applications (Excel, Word).
• Exceptional organizational skills with meticulous attention to detail and accuracy.
• Ability to manage multiple projects and deadlines in a dynamic, fast-paced environment.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with residents, colleagues, and agency representatives.
• Possess knowledge of Fair Housing Laws and the Americans with Disabilities Act.

What else can you expect from The Douglaston Companies?

• Health: We proudly offer a full suite of health benefits! Thats medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short-Term Disability and Long-Term Disability coverage!
• Wealth: great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
• Development: virtual courses, tuition reimbursement, lunch and learns and wellness programs.
• Balance: paid time off, 9 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun-fast paced culture that's a perfect mix of high performance.

Salary Range:

$68,000 - 75,000/yr.

Who we are:

Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner-builder-manager advantage, known collectively as The Douglaston Companies.

The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities.

With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each others expertise to develop and build most complex projects while also growing and thriving in challenging markets.

In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate-income housing, luxury apartments, commercial, and retail properties.

Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.

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