Job Description

Senior Administrative Assistant

Position Overview:

We are looking for a Senior Administrative Assistant to support our key team members. The successful candidate will be a seasoned professional with impeccable organizational skills, attention to detail, and the ability to anticipate the needs of senior staff and management. This position plays a pivotal part in ensuring that our operations run smoothly and efficiently.

Responsibilities:

• Operational Support: Provide administrative assistance to key team members, executive assistants and senior C-Suite management as required with the goal of creating seamless day-to-day operations.
• Project Management: Organize and update project trackers as assigned. Assist with and/or lead projects, ensuring that objectives are met in a timely manner.
• Document Creation: Prepare, proofread, and edit proposals, reports, and other presentations as needed. Help manage, update records, and organize documentation.
• Meetings and Events: Coordinate and assist in company events, projects and meetings. Assist and/or take the lead with agenda setting[s], participate and take minutes, and follow up on action items as assigned.
• Admin Support: Provide and assist with data entry, document management, and other administrative-related tasks.
• Continuous Improvement: Proactively identify opportunities for administrative process improvement and propose solutions to management to increase the efficiency of operations.

Requirements:

• Minimum of 4 years of administrative support experience, preferably in a senior role.
• Proficiency in Microsoft 365, especially SharePoint, Excel, and Power Point.
• Exceptional organizational skills with an ability to multitask, prioritize, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work in a fast-paced, high stress environment and have the ability to adapt quickly to rapid change.
• Discretion in handling confidential information.
• Detail-oriented with a high level of accuracy.

Job Type : Full-time

Salary : $60,000 to $70,000 depending on experience.

Expected Hours : 40-50 hours per week with some work on nights and weekends.

Work Location : In office.

Workplace : Lutz, Florida

Benefits : We offer a full range of benefits available to full time employees, including:

• Dental
• Health
• Life
• Disability
• Vision
• Personal Time Off

Education :

Associates Degree preferred but not required.

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