Virtual Office Assistant Job at People of Color Against AIDS Network, Federal Way, WA

MFl3Mm1mWExUWE5sWFhNV2V1WEFqQUt4N2c9PQ==
  • People of Color Against AIDS Network
  • Federal Way, WA

Job Description

Virtual Office Assistant 

POCAAN Overview  

POCAAN is a health equity agency dedicated to serving the community as a multicultural, multi-social service agency that addresses disparities in marginalized communities in Seattle and greater King County by offering a wealth of health services and community programs. We pride ourselves on our mission: Promoting Health, Mobilizing Community, and Transforming Lives. POCCAN has a multicultural, and multilingual, workforce that represents many communities and countries. POCAAN is said to be everything to many. We are looking for a talented Virtual Assistant to join our team. 

Job Summary 

We are seeking a highly organized and proactive Virtual Assistant to support our  Executive Director with various administrative tasks. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to manage multiple projects simultaneously. This role is critical to assisting the executive director with complex and multifaceted operations and will help ensure that the ED stays on schedule and runs the office smoothly and efficiently. 

Salary: 

55K-65K ( $26.25/Hr – $31.25/Hr) 

Key Virtual Assistant Duties 

*Manage and respond to emails and phone calls 

*Schedule meetings and appointments 

*Conduct online research and prepare reports 

*Maintain and update databases and CRM systems 

*Assist with social media management and content creation 

*Prepare and edit documents, presentations, and correspondence 

*Handle travel arrangements and itineraries 

*Provide customer support and address inquiries 

*Perform other administrative tasks as needed 

*And other duties as assigned 

*C-level executive calendar management 

Virtual Assistant Skills 

*Strong written and verbal communication skills 

*Excellent organizational and time-management abilities 

*Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) 

*Ability to work independently and as part of a team 

*Ability to manage complex scheduling and time management as well as travel arrangements 

*High level of attention to detail and accuracy 

*Problem-solving skills and the ability to think critically 

Preferred Tools 

*Microsoft Office Suite 

*Google Workspace (Docs, Sheets, Drive, SharePoint) 

*Slack or other communication tools 

*Zoom  and TEAMS  

*Social media management tools (Hootsuite) 

Nice to Have Skills 

*Experience with graphic design software (Adobe Photoshop, Canva) 

*Basic knowledge of SEO and digital marketing 

*Familiarity with accounting software (QuickBooks) 

*Understanding of data privacy regulations, HIPPA,  and best practices 

*Multilingual abilities 

If you are interested in applying for this position, please send your resume and a cover letter to [your email address]. In your cover letter, please explain why you are an ideal candidate for this role and how your skills and experience align with our needs. 

Job Tags

Full time, Remote job,

Similar Jobs

DC CONSTRUCTION ASSOCIATES, INC.

Assistant Project Manager Job at DC CONSTRUCTION ASSOCIATES, INC.

 ...value engineering services, general construction, construction management and pre-construction consulting throughout Florida. Full-...  ...Commercial General Contractor looking for a full-time Assistant Project Manager . Project locations vary. We primarily service the... 

Blue Signal Search

Night Shift Maintenance Supervisor - Manufacturing Operations Job at Blue Signal Search

 ...Night Shift Maintenance Supervisor Manufacturing Operations Location: Greater Greenville, SC Area Shift: Night Shift (7:00 PM 3:30 AM) | Initial Training on 1st Shift (~1 month) Compensation: Hourly Rate: $34 $37/hour (based on experience) Shift Differential... 

Memphis School of Excellence

Elementary ELA Teacher Job at Memphis School of Excellence

 ...Classroom Teacher Job Description The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other... 

UKA – Der Energieparkentwickler

Land Administrator (Paralegal) Job at UKA – Der Energieparkentwickler

 ...About This Position : We are seeking a detail-oriented and motivated Land Administrator Paralegal to join our renewable energy company. The successful candidate will provide essential support to a remote land acquisition team by managing documentation, maintaining... 

Specialized Assessment & Consulting

Music Therapist Job at Specialized Assessment & Consulting

 ...Music Therapist job for a part time, school based position to provide evaluations and music therapy services to qualifying students, attending ARD meetings as required, and providing consultation to school staff. This job is in person at multiple schools and grade levels...