Job Description

Title: Executive Administrative Assistant to the CEO

Location: Salt Lake City, UT (Hybrid – with flexibility for occasional travel)

Compensation: Competitive salary with performance-based bonuses and benefits

Type: Full-time

About the Role

We are partnering with a high-growth organization in the health and wellness space to find a driven, resourceful, and exceptionally sharp Executive Administrative Assistant to support its CEO.

This is not a traditional EA role; it’s a high-touch partnership with a visionary leader who moves quickly, excels in a variety of domains, and thrives in a dynamic, startup-style environment. The right person will bring exceptional organization, adaptability, direction and judgment to a role that blends executive support, operations, and strategic coordination.

Every day will look different. You’ll be the glue that keeps the executive’s world running smoothly: managing a constantly shifting calendar, coordinating travel, tracking deliverables, and creating order in an ever-changing environment.

What You’ll Do

• Serve as the right hand to the CEO, managing calendars, travel, meetings, and day-to-day priorities with precision and proactivity.
• Anticipate needs before they arise, acting with initiative and sound judgment.
• Keep communications streamlined — filtering the noise and ensuring follow-ups happen.
• Coordinate travel logistics, including complex itineraries and last-minute adjustments (both commercial and occasional charter).
• Join executive meetings, take clear notes, and ensure accountability on action items.
• Organize quarterly and annual leadership off-sites and company events.
• Handle sensitive and confidential matters with utmost discretion.
• Support operational and personal logistics as needed — from tech troubleshooting to vendor coordination.

Who You Are

• Fast, flexible, and fearless. You thrive in a high-change environment and aren’t flustered by shifting priorities.
• Exceptionally organized and proactive. You stay ten steps ahead and know how to keep calm under pressure.
• Highly intelligent with strong recall. You can remember details, patterns, and preferences without missing a beat.
• Calm under pressure. Tight deadlines, last-minute changes, and new challenges don’t faze you.
• Discreet and emotionally intelligent. You handle confidential and personal information with professionalism and tact.
• Tech-savvy and resourceful. You quickly pick up new systems and tools to keep things moving efficiently.

Preferred Background

• 3–5+ years supporting a senior executive, ideally in a fast-paced or entrepreneurial organization.
• Experience working remotely and across multiple time zones.
• Proven ability to manage complex logistics and prioritize competing demands.
• Strong written and verbal communication skills.
• Availability for occasional travel as needed.
• Proficient and comfortable leveraging AI tools to streamline tasks and improve outcomes.

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