Job Description

Position Summary:

As a highly organized Legal & Contract Specialist, you will support the company’s construction operations by reviewing, drafting, and administering contracts and related legal documents. This position ensures that all project and corporate agreements protect the company’s interests, and align with internal risk management and compliance policies. This position will handle highly confidential and sensitive materials pertaining to contracts, financial documents, and other legal matters that involve or affect the Company. This individual will primarily work independently, but also cooperatively with the Legal and Risk Department team members, senior leaders, and operations managers and staff to provide a high level of service by taking a detailed, proactive, problem-solving approach to all matters.

Responsibilities: Essential Duties

• Assist House Counsel/Risk Manager in drafting, reviewing and redlining client contracts, subcontracts, lease agreements, confidentiality agreements and vendor agreements.
• Coordinate and support project teams in the procurement process for materials and equipment for self-perform projects.
• Coordinate and lead the processing of subcontracts and purchase orders for new construction projects. Interface with both Graycor project team members as well as subcontractors/vendors to ensure documents are completed and executed in a timely manner. Provide the initial review and vetting of subcontractor/vendor proposed changes to the standard boilerplate terms and conditions.
• Assist House Counsel/Risk Manager in the due diligence prequalification review of subcontractor financial documentation prior to the issuance of subcontracts. Prepare financial review spreadsheet from subcontractor provided financial data as part of the due diligence review.
• Lead due diligence, subpoenas, and other various document production projects.
• Draft, file and manage various corporate resolutions as well as business entity documents for various corporate entities corporations.
• Maintain corporate books and records as requested.
• Conduct legal drafting as requested.
• Assist House Counsel/Risk Manager and Corporate Claims Manager with the management of various legal matters, disputes, litigation, and strategic projects as requested.
• Assist House Counsel/Risk Manager in the maintenance of the general insurance and bonding program.
• Assist House Counsel/Risk Manager with monthly reporting for Executive Team meetings.
• Other duties as assigned.

Qualification Requirements

• Education - Associate's or technical degree preferred. Paralegal certificate a plus. Any legal education a plus.
• Years of Experience -5+ years contract administration/negotiation experience. Prior experience working with/in the construction industry experience a plus.
• Technology - Proficiency in Microsoft Outlook, Teams, Excel, Word, PowerPoint
• Business Acumen - Understanding of basic business concepts, strategies, and risks.
• Analytical Skills - Excellent judgment, analytical thinking, and the ability to assess risk and mitigations and make recommendations based on the company’s values, vision, business goals and risk appetite.
• Innovation - Strong problem-solving/creative skills that drive new business solutions.
• Project Management - Strong priority-setting skills, attention to detail and the ability to work on multiple projects at the same time.
• Communication - Excellent verbal and written communication skills to allow effective interaction with all levels of the organization.
• Growth Mindset – Possesses a growth mindset with a passion for learning new things.
• Collaboration – Ability to thrive in a team environment.

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