Job Description

We are helping our client, Fishel Downey Albrecht Riepenhoff LLC., find their next Operations Manager! The purpose of this position is to manage and oversee the daily operations and administrative functions of the firm.

This is a group of kind, experienced, and knowledgeable attorneys who actively seek positive outcomes for their clients.

Primary Responsibilities

Operations:

• Manage the day-to-day operations to ensure the business is succeeding and the clients are properly cared for.
• Work closely with attorneys and support staff on operational issues or concerns.
• Maintain policies and procedures specific to attorneys' practice.
• Handle client/vendor concerns to ensure smooth operations and enhance client experience.
• Liaise with various vendors: IT, accounting, insurance, etc.

Accounting:

• Oversee payroll processing through ADP.
• Manage day-to-day operations and compliance for employee fringe benefits.
• Manage partner disbursements.
• Maintain daily journal entries.
• Manage accounts payable, including processing payments to vendors, and accounts receivable, including creating invoices.
• Manage funds to cover daily expenses.
• Maintain accurate accounting records for employees, leased office space, and/or equipment.
• Prepare and maintain corporate budgets, financial reports, and spreadsheets.
• Track Profit & Loss reports and actual vs. budgeted spending.
• Manage client trust fund account.

Administrative:

• Oversee all information technology advancements and day-to-day issues.
• Manage coordination of support staff and attorneys, including the hiring and evaluation processes and support staff scheduling and training.
• Ensure support staff is working efficiently, accurately, and within the guidelines established by Fishel Downey Albrecht & Riepenhoff LLC.
• Work with partners to identify and oversee any office updates or repairs needed.
• Perform additional miscellaneous job-related duties as needed.

Knowledge, Skills, and Abilities:

• Strong computer skills including Word, Excel, Powerpoint, etc.
• Basic knowledge of and experience with light bookkeeping.
• Excellent oral and written communication skills across all levels of the organization and with external parties (clients, vendors, etc.).
• Establish priorities and work independently.
• Strong organizational skills.
• Understanding of legal terminology.

Credentials and Experience:

• Bachelor’s degree in Business Administration, Human Resources, or related field
• At least 5 years of experience related to the duties and responsibilities specified.

Why this is exciting for you:

• PTO, along with limited remote work capabilities.
• Health insurance for the employee (family and spousal coverage at cost).
• Dental insurance for the employee and spouse (family coverage at cost).
• Discount vision coverage for the employee (family and spousal coverage at cost).
• Life insurance and long and short term disability insurance.
• 401(k) retirement account with employer match.

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